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How To: Pull text from Excel cells & separate into columns

Mastering your Excel skills? Have a busy Excel workbook or spreadsheet that needs to some organizing? In this two-part tutorial, learn how to pull text from cells & separate them into multiple columns in MS Excel. You will learn how to use the LEN(), FIND(), LEFT(), and RIGHT() functions to pull text from Microsoft Excel 2007 cells & assign them to different columns.

How To: Set email preferences with MailTips in MS Outlook 2010

David Rivers is back to give us some more tricks on using MS Outlook 2010. In this video he tells us how you can avoid sending email to the wrong person by setting up some email preferences in MailTips. MailTips actually has the ability to alert you when you are about to send an email under certain conditions. Don't worry about sending an email to your boss that was meant for your co-worker. Your MailTips folder contains many options that you can use to restrict some of your outgoing mail and...

How To: Manage email with Conversation view in MS Outlook 2010

In this video David Rivers shows that the conversation look of Excel 2010 has greatly improved. Tracking and managing related emails, saves your inbox space to enable you to manage large number of emails effectively. By default, the conversations are arranged by date. Email interactions will have an arrow displayed. You can easily expand and collapse the conversation. The major improvement is the function of ignoring or clearing up conversation with just a few clicks. The future conversations...

How To: Fill in the blanks with custom number format in Excel

This video teaches how to fill in the blanks with custom number format in Excel. Open any similar worksheet as shown in the video or type the same to use. Select all the cells in the columns E and F and press F5. Now click 'Specials', then select 'Blanks' and click 'OK'. All the blank cell will be highlighted, now enter the value and press 'Ctrl+Enter' to populate all the blank cells. Press 'Ctrl+1' to format cells, select custom if you want something to show up in the cell but not really be ...

How To: Compress a video file using the VirtualDub application

This quick video will show you how to compress a video file. To compress a video file you will need software called Virtual Dub. Open Virtual Dub and open a video file you want to compress. Click on Video Compression Choose the video codec named Xvid, and click on Configure. Select AS@L5 and Single Pass. Click on the target button, select 300kb. Go to Audio Compression. Select MPEG layer 320kb stereo sound. Save as an AVI. When it's finished the file will be on your desktop.

How To: Use the double space function in MS Word 07

Here you will learn how to use the double space function in MS Word 07. To use the double space function in MS Word, do the following: Open MS Word 07. After typing in some text, highlight the part which you want to double space. Click on the Icon that says "Line Spacing". Click on it and scroll down to find 2.0. Click on it. Now your work has been double spaced. A shortcut to do this would be to click Control and 2, and it will automatically double space everything for you.

How To: Use Microsoft Excel to determine statistical values

Follow this video to learn how to formulate calculations in Microsoft Excel. First type in a list of numbers in the cells. In order to calculate the median click on the cell where you want the answer to be shown. Then type equals, average, open bracket and insert the cell code where the first number is, colon, and then type in the cell where the last number in the list lies, and close brackets. In practice this is an example where the numbers are in a list from cell A1 to cell A11: =AVEARAGE(...

How To: Use the Ribbon and Backstage view in MS Outlook 2010

After you launch Outlook 2010 in your computer, you will see the Ribbon strip immediately in the main window. The button for writing a new e-mail is separated from a button for creating new items in the calendar, contact list or task manager. An independent Quick Steps section offers functions allowing you to move a message into different folders, to save it into a calendar as a meeting reminder, to quickly forward it to a chosen person or to more people and to forward it with a FYI note. If ...

How To: Use Excel percentage number format

This video tutorial will teach you how to format percentage numbers in MS Excel. Excel is a spreadsheet application that allows you to use calculations, graphs, pivot tables and much more to create the spreadsheet you want. You can learn how to avoid common mistakes that occur with formatting percentages and how to set the program to automatically format numbers as you type. This video will guide you through formatting percentages as you learn how to use MS Excel to make spreadsheets.

How To: Use Excel round function & number formatting

In this video the instructor shows how to use the Round function and also format numbers in Microsoft Excel. Normally while calculating formulas in Excel, the formatting of numbers can get you into a lot of trouble and to get around this problem you need to use the Round function. To do this take some sample data in a Excel work book and apply any formula that you want on the data to arrive at some calculation. Now because of this formatting some times you can arrive at a wrong result as show...

How To: Check spelling and grammar in MS Word 2010

This video tutorial is a quick explanation of the ins and outs of spell and grammar check when using MS Word 2010. One of the main things highlighted in this video is that unlike previous additions, this year's version offers more contextual correction. For example, when the word their was used in an article, it was spelled correctly but used in the wrong context. The spell and grammar checker will underline this to let you know that it is incorrect. If you hit the spell and grammar check but...

How To: Use Excel spreadsheet setup & cell references

In this Excel basic video the instructor shows how to setup a spreadsheet and use cell references. Cell references are used in Excel to refer to other cells in a formula. When a formula contains data based on the cell reference the formula auto generates the result each time the value in the cell changes as the formula contains only the reference to the cell and not the actual data present in it. In this video the tutor goes on and shows how to write a few basic formulas using cell references...

How To: Do 2 pivot tables w/ different date groupings in Excel

Want to get more from the raw data you're entering into your Excel worksheets? Now you can create two distinct pivot tables in Excel comparing, for example, monthly and quarterly sales data. Not familiar with the pivot table? Pivot tables summarize spreadsheet input by counting, sorting and totaling data within a list and providing at-a-glance computations within the same sheet. Become an expert on the subject within 5 minutes and 24 seconds by following easy to understand instructions narrat...

How To: Use Excel date math & time formatting

Once you learn some of the basics, Excel is an easy program to use. With the use of some simple formulas, you can streamline your whole data entry process. Just by typing in =SUM you can set a row or column to show the sum of other entries. It really is that easy. This video will show how to use these formulas and take advantage of Excel date math and time formatting.

How To: Search graphics, tables, and charts in MS Word 2010

This is an informative video tutorial on how to search graphics, tables and charts using MS Word 2010. The author informs that the earlier MS Word editions had fast and easy search options, but the same feature built into the 2010 edition is vastly improved. One simply has to click the ‘Find’ option at the top right-hand corner and a navigation pane opens on the left-hand side. In the search box, the keyword is typed in and all the instances of that word in the document are highlighted, while...

How To: Use Excel mixed cell references in formulas

Excel is a powerful tool, but sometimes you need a guide to navigate its possibilities. This clip shows the difference between absolute and relative cell references so that any given formula, when copied, gives the results you want. Sometimes you will want to refer to the same cell, even when you are copying a formula to a different place on the worksheet. Other times, you will want the items in the formula to change as you copy them across the columns. You will see how such actions work thro...

How To: Create navigation forms in Microsoft Access 2010

David Rivers shows us how to create navigation forms in Microsoft Office 2010 without writing codes or using logic. A navigation form is kind of like a homepage that will give you a list of reports. There are pre-designed layouts you can choose from to make your navigation form. You will just need to customize your form by adding reports to the navigation pane. What this means for business owners is that you can see customer orders and store reports just by looking at one page. Simple to make...

How To: Use Excel data analysis subtotals

1. The following instruction describes how to generate sub totals in Microsoft Excel Sheet. 2. Take Region as a Primary column and Sales Rep as a Secondary Column. 3. First method to sort: Select a cell in Region and goto Data select A to Z. 4. Second method to sort: Select a cell in Region and Right click and select Sort A to Z 5. Then click a cell in Region and select Data->OutLine->SubTotal 6. In the SubTotal Window select 1.Each Change in: Region 2.Use function:Sum 3.Add subTotal to:Sales...

How To: Use the sparkline function in Microsoft Excel 2010

There is a new function in MS Excel 2010 called ‘Sparkline’ which helps you quickly find trends associated with a set of data. To create Sparkline, you can go to ‘Insert’ tab and then select ‘Sparkline’ section and then select the graph type. After you enter the data range and location range, the Sparkline will show up indicating the trend based on the data range you identified earlier. You can change the types and styles of your Sparkline easily. As the video demonstrates, whenever you use E...

How To: Use repeat (REPT) function in Excel

There are many functions in Microsoft Excel. One function that people rarely use is the Repeat function or REPT. In this video, an example used is a chart of people and their sales of a certain item. Just looking at the numbers, it is hard to compare the different sales easily, but a more visual approach may work better. Next to one of the cells, type in "=REPT(" which is the repeat function. A popup should say "=REPT(text, numbertimes)". For "text", type in *** or anything, really. For "numb...

How To: Use Excel formulas & functions

In this installment of the Excel Basics Series you'll learn how to use formulas to calculate an annual interest rate, as well as breaking it down to a monthly rate and an effective annual rate. A general knowledge of Excel is helpful for navigating the menus in Excel, but if you pay attention during this presentation you'll pick up the skills quickly! Several ideas covered in this video are Formulas with cell references, how to find various Excel functions to use in formulas, and the Effect f...

How To: Use SUMPRODUCT for deposit calculations in Excel

Excel Magic Trick 475 talks about Sumproduct for bank deposit calculation. Here, the total money can be calculated by just a click. Total is taken as Sumproduct and can be obtained by clicking on the number of bills that get added to give the final checked amount. If these steps are followed, the viewers will find themselves in a new world of deposit and bill calculation

How To: Filter data using MS Excel 2010's PivotTable slicer

This video shows how to make a quick pivot table data filtering by using Excel 2010's ‘Slicer’ functionality. ‘Slicer’ delivers enhanced visual filtering method to allow you to get the data you need more quickly. When selecting a cell in the pivot table you will find ‘Slicer’ in the filter group of the ‘Insert’ tab. Click on ‘Slicer’ and an 'Insert Slicer' dialogue shows up where you can pick particular data fields from the slider list. Once you click on ‘OK’, the ‘Slicer’ objects with filter...

How To: Use Adobe Presenter for presentations in PowerPoint

The ability to create professional and clean presentations can be a valuable asset to one’s career. With this video tutorial, learn how to use Adobe Presenter in order to augment Power Point presentations. Presenter offers users the ability to record narration under a set order of slides in a simple interface, and provides an interactive quiz option to further engage audience members. Alternatively, users may also convert a presentation into PDF format, for use as a physical or virtual document.

How To: Make a brochure in Microsoft Word

Have you ever wondered how to make a brochure in Microsoft Word? Is your job requiring you to learn how to create a brochure in Microsoft Word? This tutorial will teach you step by step how to find templates online, transfer them into Word, and how to open the blank template in Word. This will enable you to create a successful brochure with a highly professional look to give to your clients. This step-by-step tutorial is guaranteed to tell you everything you need to know about creating brochu...

How To: Edit images and video in Microsoft PowerPoint 2010

This video describes how to edit images and videos in MS Power Point 2010. For example, we will take a slide with picture added. If you want to edit the picture, first go to the "Picture Tool" button and click on the format tab. If you want to change the contrast and sharpness of the picture use the "Corrections" menu, and to change the saturation, tones, and to do recoloring we can use the color option tab, and then the "Artistic effects" which can be used to see a real time preview like usi...

How To: Use Excel data analysis filter & dynamic ranges

We're on sheet, tab, filter. We want to talk about filter, but we also want to talk about an Excel table or list. It is simply a data set with field names at the top, records in rows, no blanks anywhere and no other data sets touching this data set. When we convert to a table, it does a lot of amazing things. The new keyboard shortcut is "Ctrl T". If data is set up correctly, it will work. Click Ok. You can build a function based on a column of data, i.e. "Alt =" which is the shortcut for sum...

How To: Use Excel chart basics

In this Excel basics video, the instructor talks about the basics of charts. There is an enormous difference in how you make charts between Microsoft Excel 2003 and 2007. In both the versions, to make charts the first thing you do is highlight the data cells in your workspace. Now use the toolbar and click on the charts button there. Now Excel automatically generates the charts based on the data and the column and row names. But there are various changes between the charts produced in the dif...

How To: Select cells in a spreadsheet using hot keys in Excel

This video is an Excel magic trick which shows how to select cells in Excel through keyboard shortcuts. He starts by the basics where he shows how to select a range of cells in excel work book. He shows how to jump to the top and bottom of the selection area. He even shows how to use shift key to select the whole range. Finally he shows how to hold control, shift and click to select the whole ranges. He even shows how to select ranges top to bottom and from left to right. This video shows how...

How To: Use Excel stylistic & number formatting

Learn how to use Excel stylistic and number formatting by watching this video. You'll learn how to format a cell. These have different types of formats like general, time, date, etc. You'll also learn how to create a table. There are different types like names, values, time and time etc. Learn to create names like employee name and fill in the borders, and create thick lines. Watch this video for more information!

How To: Print labels on each page of a spreadsheet in Excel

In this Excel magic trick video the tutor shows how to print labels on each page of a large spreadsheet in Microsoft Excel. He shows how to download the sample work book so that you can try the tutorial hands-on. He shows a spread sheet which he intends to print and wants the label of columns to be printed in the top and left of a page. For that he shows the page setup preview where you can check the print preview of the pages about to be printed. He shows that the columns appear on only the ...

How To: Change the operator in formula from drop-down in Excel

In this Excel magic trick video the tutor shows how to change operator in a formula from a drop down using Choose function. He shows a basic work book which can be downloaded from the internet for hands-on to the tutorial. In this trick the tutor shows how to include some operators in a drop down box of a cell and based on this drop down value change the operators in equations that are using this cell there by dynamically altering the equation and the value produced using the equation. For th...